Less risk, more legal certainty
Law firms and tax advisors bear a significant responsibility for the secure archiving of confidential client and document data. Regulations such as the BRAO, BNotO, the Notarization Act, and the GDPR require storage that is tamper-proof, traceable, and available in the long term.
Audit-proof archiving as the foundation of legal certainty
For law firms and tax advisors, audit-proof archiving is both a legal requirement and the basis of trust. Confidential documents must be protected over the long term, remain complete, and be available at all times.
Rising data volumes, complex IT structures, and risks posed by data deletion, system errors, or cyberattacks increase the pressure to reliably comply with data protection and retention obligations.
Did you know?
The digital transformation presents law firms, notary offices, and tax accounting firms with the challenge of archiving ever-growing volumes of data and complex document structures in a legally compliant and tamper-proof manner.
Law firms and tax consulting firms manage a vast number of documents every day—from contracts, powers of attorney, and legal documents to client correspondence. As digitization advances, the volume of data continues to grow, and with it, the need to archive it.
Laws and regulations such as the BRAO, BNotO, the Notarization Act, and the GDPR require that electronic files and documents be stored in a way that ensures they are immutable, complete, and traceable. In practice, however, there is often a lack of systems capable of meeting these requirements in a technically tamper-proof manner.
Archiving solutions must integrate seamlessly with existing law firm and tax accounting software. Isolated applications or complicated workflows often lead to data discontinuities and security vulnerabilities, and make it difficult to access data during audits or when continuing client engagements.
Improper archiving can not only result in professional disciplinary consequences but also entail civil liability risks. Even unintentional alterations or the loss of electronic documents are considered a violation of retention obligations.
Confidential. Legally sound. Future-proof.
Seamless Integration & Compliance
FileLock enables audit-proof archiving of electronic files directly on your existing IT infrastructure. Thanks to WORM technology, data remains unalterable, traceable, and permanently protected. The solution integrates seamlessly into existing systems and supports compliance with legal requirements such as the BRAO, BNotO, and GDPR.
Reliable tamper protection
Here you’ll find answers to the most frequently asked questions about our solutions, products, and applications - from security and archiving to data management.
FileLock meets strict compliance and governance requirements, such as GoBD, HGB, and tax regulations. The software enables simple, audit-proof archiving of electronic data, thereby protecting against costly violations.
FileLock can be implemented without making any changes to the existing IT infrastructure and integrates seamlessly with existing systems. New data is then automatically stored in an audit-proof manner—simply, flexibly, and cost-effectively.
FileLock converts existing storage into WORM volumes, where data is automatically stored in a read-only format. No changes or deletions are possible during the retention period—ensuring that the archive remains audit-proof and compliant with legal requirements.
FileLock protects newly archived documents as well as existing data during migrations. This enables audit-compliant archiving without disrupting existing systems or processes. The solution is scalable and runs on standard Windows servers, including virtualized ones.
