How do you archive large amounts of data in compliance with the law over the course of decades?
Legally compliant, scalable, and cost-effective
Long-Term Archiving Under Control
Digital administrative processes generate new data every day, such as official notices, registry entries, minutes, and specialized procedural data.
Legal Retention with No Leeway
The volume of data is growing rapidly, yet legislation requires that much of this information be retained unchanged for decades. For IT departments in government agencies, this means that storage capacity, security, and traceability must be guaranteed over the long term - despite limited budgets and resources.
Did you know?
- Certain administrative documents must be retained for up to 30 years.
- The storage must be tamper-proof, traceable, and accessible at any time.
- Changes in legislation (GoBD, HGB, GDPR) require ongoing adjustments to archiving strategies.
- To this day, tape is considered the most cost-effective storage medium for very large amounts of data; when combined with modern cloud interfaces, it remains flexible to use.
Audit-compliant data storage despite growing data volumes
Government agencies face the challenge of keeping massive, heterogeneous data sets audit-compliant, traceable, and accessible—despite stringent compliance requirements, tight budgets, and the technical limitations of traditional storage solutions. The solution lies in combining scalable archive storage with intelligent metadata management to ensure efficient searchability and governance.
Legal
Data must be archived in an audit-proof manner: unalterable, traceable, and reliably accessible at all times to ensure compliance with legal and regulatory requirements.
Technical
Terabytes to petabytes of administrative data can overload traditional systems; solutions relying solely on hard drives are expensive.
Administration-specific
Heterogeneous data (electronic files, specialized systems, registries, geographic data, scans), strict compliance requirements, tight budgets.
Solution Path
A combination of scalable archive storage (for volume) and intelligent metadata management (for discoverability and governance).
Store huge amounts of data securely
Smart Archiving for Administration and Compliance
Long-Term Data Security Despite the Growing Flood of Information
Government agencies generate enormous amounts of data—from electronic files and registries to specialized procedures. This information must be stored in an audit-proof manner for decades. Traditional storage solutions reach their limits here: they are expensive, difficult to scale, and do not meet legal requirements. Without structured metadata, there is also a risk that important information, while still available, will be virtually impossible to find.
The solution? XtreemStore
With XtreemStore, even the largest volumes of data can be archived cost-effectively and securely, while MetadataHub automatically supplements metadata, retention periods can be assigned, and traceability is ensured. Data is not only protected for the long term, but also remains usable in day-to-day operations.
