Violations of archiving requirements can result in fines running into the millions
Whether in finance, government agencies, or businesses, digital transformation means not only more efficient processes but also new responsibilities. Today, data, contracts, and business documents must be stored digitally for many years. Yet this is precisely where the challenge begins.
Digital transformation requires more than just storage space
Standard IT systems often allow for unintended changes or the accidental deletion of data. For law firms, notary offices, tax consulting firms, or financial institutions, this can pose a serious threat to the integrity of sensitive information. The situation becomes particularly critical when this data forms the basis for audit procedures, legal evidence, or regulatory requirements.
Did you know?
In finance, legal requirements, complex audit obligations, and large volumes of data necessitate secure, tamper-proof archiving—this is the only way to ensure that contracts, accounting records, and tax data are protected in a legally compliant manner over the long term.
Data must be retained unchanged for years (e.g., contracts, accounting records, tax data).
Traditional file systems allow changes and deletions
- even accidental ones.
Diverse data sources and demanding audit requirements present challenges for financial institutions.
Archiving systems must be integrable and utilize WORM technology to ensure that data remains unalterable and legally compliant.
New data every day
Protecting Sensitive Data in the Digital World
Whether it’s booking receipts, contracts, patient records, or administrative documents—digital processes generate large volumes of new data every day. Every transaction, every document, and every communication contributes to the continuous accumulation of sensitive information. Without audit-proof archiving, there is a risk not only of legal uncertainty and data loss, but also of significant problems during internal and external audits.
Archiving solutions that work
Here you’ll find answers to the most frequently asked questions about our solutions, products, and applications—from security and archiving to data management.
Data must be archived in a way that is immutable, traceable, and complete.
These include the German Commercial Code (HGB), the German Fiscal Code (AO), the General Data Protection Regulation (GDPR), the German Principles of Sound Accounting (GoBD), as well as industry-specific requirements (e.g., BaFin, MaRisk, the X-ray Ordinance).
No, FileLock works with your existing systems.
Activation takes just a few hours—without any complicated migration process.
No, banks, insurance companies, research institutions, and businesses can also archive their data in an audit-proof manner.
